Title
Authorize the City Manger to finalize and execute Change Order No. 7 to Bid No. 2021-048, 117 West Main Renovation, for the purchase and installation of trusses to support roof top HVAC units in the amount of $21,547.28
Body
This change order is for additional custom fabricated wood joists required by the structural engineer to reinforce the building’s existing truss work and the new reinforced steel posts and beam framework approved with Change Order No. 1. The added joists will ensure the 94 year-old brick building can support the weight of two HVAC units weighing 2,964 lbs. and 875 lbs. Change Order No. 7 provides the following as depicted in red on the attached sealed structural plan:
• Provide and install eight - 8 foot trusses per engineer sealed drawings.
• Provide and install two - 29 foot trusses per engineer sealed drawings.
• Remove and install brick at four locations to install the two large trusses.
• Provide and install 4 ½ x 4 ½ x 3/8 inch angle iron stops for the eight small trusses.
• Skytrack equipment rental to install the two large trusses.
On March 1, 2021, the City Council approved Bid No. 2021-048 in the amount of $478,248.72 for the interior renovation of the City-own building located at 117 West Main Street for the purpose of preparing it for Alejandro’s restaurant. Since that time there have been six prior change orders totaling $49,643.33; the aforementioned steel beam framework, upgrading the spiral duct work, an exit walkway, safety bollards and sod for the patio area, and a steel threshold at the patio door.
Though not specified by the engineer, additional services were needed to install an exit sidewalk from the patio to Main Street, repair the existing sidewalk at Main Street, install Bermuda grass sod around the patio to the property line and install decorated street bollards at the vehicle approaches on Main Street and Front Street for a pedestrian only walkway.
This Change Order No. 7, in the amount of $21,547.28, requires City Council approval because it brings the total accumulated change order amount to $71,190.61, which exceeds the City Manager approval amount of $50,000.00.
Completion of the City’s portion of the project is anticipated at the end of September and it’s expected that Alejandro will need another 60 days to complete the interior finishes and kitchen installations for an expected opening in late December.
Financial Implications
This project is funded from Towne Centre Reinvestment Zone Number Two, and the Fund has enough funds to accommodate all change orders, bringing the total revised contract budget to $549,439.33.
Recommended/Desired Action
Staff recommends approval of Change Order No. 7.
Attachment(s)
Change Order No. 7
Alejandro’s Wood Joist Structural Plan
Drafter
Larry Ewing
Head of Department
Ted Chinn