Title
RFP No. 2026-012 - Annual Facility Maintenance, Time and Material, Repair and Remodeling Contract.
(Authorize the City Manager to finalize and execute contracts with Concord Commercial Services, Inc., in an amount not to exceed $140,000.00; R Staggs Contracting LLC, dba Staggs Enterprise in an amount not to exceed $20,000.00; Dallas Harmony Construction, LLC in an amount not to exceed $20,000.00; Berger Engineering Co. in an amount not to exceed $450,000.00; Boyd Operating Company, LLC, dba Boyd Electric in an amount not to exceed $40,000.00; Artex Overhead Door Company in an amount not to exceed $45,000.00; and JM Management LLC, dba JM Construction Solutions in an amount not to exceed $185,000.00, for a total amount not to exceed $900,000.00. The term of each contract is for a one-year period, with four additional one-year renewal options. The City Manager is authorized to exercise the renewal options, subject to annual appropriation of sufficient funds.)
Body
Name of Department
Administration/Facilities Maintenance
Project/Budgeted Amount
Determined on an “as needed basis”
Sum of Bid/Bid Amount
Determined as needed with a total “not to exceed” amount of $900,000.00
Concord Commercial Services, Inc. Item No.1 (Heating, Venting and Air Conditioning)
Item No. 2 (Plumbing)
Item No. 5 (Locksmith)
Item No. 10 (Roofing)
Item No. 12A (General Maintenance - Carpenter Drywall inclusive of Tape and Bed, Texture, Painting, Wall Covering)
R Staggs Contracting LLC Item No. 12C (General Maintenance - Carpet)
dba Staggs Enterprise
Dallas Harmony Construction, LLC Item No. 2 (Plumbing)
Berger Engineering Co. Item No. 1 (Heating, Venting and Air Conditioning)
Boyd Operating Company, LLC Item No. 3 (Electrical)
dba Boyd Electric
Artex Overhead Door Company Item No. 6 (Overhead Door Repair)
JM Management LLC Item No. 7 (Fencing and Gates)
dba JM Construction Solutions Item No. 8 (Glass and Store Front)
Item No. 9 (Masonry, Stone, Brick, and Concrete)
Item No. 10 (Roofing)
Item No. 11 (Specialty Floor Surfacing)
Item No. 12A (General Maintenance - Carpenter Drywall inclusive of Tape and Bed, Texture, Painting, Wall Covering)
Item No. 12B (General Maintenance - Floor Tile)
Item No. 12C (General Maintenance - Carpet)
Item No. 12D (General Maintenance - Floating Floor)
Item No. 13 (Window Cleaning)
Item No. 4 (HVAC Building Automation Controls) was not awarded and will be re-bid at a later date.
Facilities Maintenance Division staff utilizes Time and Material contracts for unexpected repairs and/or equipment replacements when contractor response time is critical and there is no time to solicit informal bids under normal conditions. These types of projects include Heating, Ventilation, and Air Conditioning (HVAC) equipment repairs and replacement, plumbing repairs and improvements, electrical repairs, roof repairs and replacement and related carpentry, drywall and painting. At the beginning of each project, a scope of work is reviewed with the contractor and a proposal is requested. Each proposal is submitted as a “not to exceed” amount. Time and Material contracts can save time and aid staff in establishing budget costs for future projects, generate cost savings and expedite emergency repairs that affect municipal operations.
Bid documents were posted on Bidnet Direct and an Advertisement for Bid notice was published in the Daily Commercial Record Newspaper. A total of 17 responsive bids were received.
Staff evaluated each bid response for recommendation of award to the bidder who provides goods or services at the best value to the City. The term of the contracts is for a one-year period, with four additional one-year renewal options.
Recommended/Desired Action
Staff recommends award to the following responsible and responsive bidders meeting specifications and authorize the City Manager to finalize and execute all necessary contract documents as needed.
Attachment(s)
Evaluation Summary Sheet
Drafter
Rob Duff
Head of Department
Cliff Keheley