Title
Bid No. 2025-123 - Annual Repair of Fire Apparatus.
(Authorize the City Manager to finalize and execute a contract with Siddons Martin Emergency Group, LLC, in an annual amount not to exceed $300,000.00. The term of the contract is for a one-year period, with four additional one-year renewal options. The City Manager is authorized to exercise the renewal options, subject to annual appropriation of sufficient funds.)
Body
Name of Department
Fire
Project/Budgeted Amount
$300,000.00
Sum of Bid/Bid Amount
$300,000.00, not to exceed
This bid is for the annual inspection, preventive maintenance and repair of fire apparatus, to be performed on a 300-hour, 3,000-mile or 6-month interval by certified Emergency Vehicle Technicians. During the preventive maintenance cycle, end of life components and failing parts will be identified and repaired/replaced as needed.
Bid documents were broadcast to vendors through the BidNet Direct electronic procurement system, posted on the City's website and an Advertisement for Bid notice was published in the Daily Commercial Record newspaper. Four bid responses were received. Proposals were scored by a selection committee using the Best Value criteria, evaluating bidders based on price, reputation, quality of work and ability to meet the needs of the City. Siddons Martin Emergency Group, LLC tied with another vendor for the highest score. Deciding factors in selecting Siddons Martin Emergency Group, LLC were price and vendor's proximity to the City.
Financial Implications
Funding for this service is included in the Fiscal Year 2024-25 General Budget. Remaining budgeted funds will be used for other Fire Department service and repair needs not included in this bid (ambulance, small trucks, cars and specialized fleet repair services).
Recommended/Desired Action
Staff recommends the City Manager be authorized to finalize and execute a contract with Siddons Martin Emergency Group, LLC.
Attachment(s)
Evaluation Scoring Sh...
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