Title
Authorize the City Manager to finalize and execute a change order for Bid No. I057-2017, Annual Supply of OEM Kenworth Parts, with MHC Kenworth for additional truck parts in the amount of $45,000.00.
Name of Department
Finance/Warehouse
Project/Budgeted Amount
Annual Inventory
Sum of Bid/Bid Amount
In the amount not to exceed $90,000.00.
Body
Bid No. I057-2017, Annual Supply of OEM Kenworth Parts, was awarded on December 2, 2016, in the amount of $45,000.00. Staff recommends a change order for an additional $45,000.00, based on an increase in the amount of stock and direct-issue Kenworth parts required. At the time of the original bid, two other vendors were used for repair parts along with Kenworth, International (current bid amount $130,000.00) and Freightliner (current bid amount $25,000.00). The City fleet has shifted more to Kenworth equipment as compared to International and Freightliner. Each vendor’s repair parts are specific to the equipment manufacturer. This shift has created a need for additional funding on the OEM Kenworth Parts purchase order. There is sufficient budget to cover the proposed increase. Staff recommends a continuation of services for OEM Kenworth Parts via BuyBoard cooperative purchasing agreement (Contract No. 521-16) through November 30, 2019.
Recommended/Desired Action
Staff recommends approval of the change order.
Drafter
Ryan Williams
Head of Department
Debbie Mol