Title
Bid No. 2018-047 - Camp Rorie Pavilion.
(Authorize the City Manager to finalize and execute a contract with InSite Amenities of Fort Worth, Texas, through BuyBoard Contract No. 512-16, sponsored by the Texas Association of School Boards, in the amount of $91,030.00.)
Body
Name of Department
Parks and Recreation
Project/Budgeted Amount
$350,000.00
Sum of Bid/Bid Amount
$91,030.00
In 2016, a master plan of improvements for Camp Rorie Galloway was developed. These improvements were planned to be implemented in phases based on availability of funds and favorable pricing. Phase One constructed a full-court basketball court and an artificial turf volleyball court. It was completed in June 2017. Phase Two will replace the wood frame picnic pavilion, which was demolished in 2016 due to deterioration, and will be completed before summer camp begins. Future phases may include a park office, outdoor fireplace and enhancements to the area.
Bids for the pavilion and office, Bid No. 2018-022, significantly exceeded available budget funds and bids were subsequently rejected. The project scope was revised and a two-part strategy was developed in order to reduce the cost. Part One includes the purchase of a 3,000-square-foot pre-engineered picnic pavilion and Part Two secures the contract for construction of the infrastructure including site preparations, paving, utility work and enhancements to the surrounding pavilion.
Several pavilion vendors through purchase cooperatives submitted price quotes for the pre-engineered picnic pavilion. InSite Amenities of Fort Worth, Texas, provided the lowest price quote in the amount of $91,030.00. This price combined with the separate construction contract is less than the previous bids and within the available project budget.
Financial Implications
Funding is available from the Mesquite Quality of Life Corporation.
Recommended/Desired Action
Staff recommends award to InSite Amenities.
Attachment(s)
Exhibit
Drafter
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