Title
Bid No. 2019-011 - Annual Repair of Fire Apparatus.
(Staff recommends award to Lone Star Emergency Group, in an amount not to exceed $160,000.00. The term of this contract is for a one-year period with two additional one-year renewal options, subject to annual appropriation of sufficient funds.)
Body
Name of Department
Fire
Project/Budgeted Amount
Vehicle Labor $135,000.00
Vehicle Parts $130,000.00
Sum of Bid/Bid Amount
Vehicle Labor not to exceed $70,000.00
Vehicle Parts not to exceed $90,000.00
Total not to exceed $160,000.00
This bid is for the annual preventive maintenance and repair of fire apparatus. This program will have the Fire Department heavy apparatus fleet serviced and maintained on a 300-hour, 3,000-mile or 6-month interval by certified Emergency Vehicle Technicians. During the preventive maintenance cycle, end of life components and failing parts will be identified and repaired/replaced as needed.
Bid documents were broadcast to vendors through the BidSync electronic bidding system, posted on the City's website and an Advertisement for Bid notice was published in the Daily Commercial Record newspaper. Three bid responses were received. Proposals were scored by a selection committee using the Best Value criteria, evaluating bidders based on price, reputation, quality of work and ability to meet the needs of the City. Lone Star Emergency Group meets or exceeds the specifications of the bid. Lone Star Emergency Group was the highest scoring bidder and is the current vendor (previous vendor name of REV RTC, Inc.,) for fire department heavy apparatus fleet maintenance.
Financial Implications
The remaining budgeted funds will be used for other fire department service and repair needs not included in this bid (ambulance, small trucks, cars and specialized fleet repair services).
Recommended/Desired Action
Staff recommends award to Lone Star Emergency Group.
Attachment(s)
Evaluation Scoring Sheet
Drafter
Larry Spurgin
Head of Department
M...
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