Title
Bid No. 2019-040 - Library Print Materials (Books) FY2019.
(Staff recommends exercising an optional six-month extension with Ingram Library Services through the Texas Procurement and Support Services [TPASS] Contract No. 715-M2, sponsored by Texas Smart Buy, in the amount of $63,499.99)
Body
Name of Department
Library
Project/Budgeted Amount
$133,510.00
Sum of Bid/Bid Amount
Not to exceed $63,499.99
Staff proposes to order these materials through Ingram for Fiscal Year (FY) 2019-20 via the Texas Procurement and Support Services (TPASS) for library books. The company has provided excellent discounts (see table below), a high fill-rate and responsive delivery of material.
Bid No. 2019-040, Annual Print Materials, solicitation expires on September 1, 2019. The TPASS contract has been extended by TPASS to February 29, 2020. It is anticipated that TPASS will award a new contract that will be in effect on March 1, 2020. The total expenditure amount for this bid is $63,499.99 (six-month proration of total annual contract award). The remaining project/budget amount will be requested with the new contract. Print materials (books) for the Main Library and North Branch Library are ordered throughout the year.
Category of Materials Discount from Publisher Price
Hardcover Books (Adult & Juvenile) 47.0%
Mass Market Paperbacks (Adult & Juvenile) 41.0%
Enhanced (sturdier) Binding on Books (Adult & Juvenile) 15.5%
Legal, Technical, Reference & Scientific Books 10.0%
Recommended/Desired Action
Staff recommends exercising the optional six-month contract extension through February 29, 2020.
Drafter
Mary Wavrusa
Head of Department
Virginia Mundt