Title
Bid No. 2019-107 - Annual Contract for Aviation Fuel - Mesquite Metro Airport.
(Authorize the City Manager to finalize and execute a contract with Titan Aviation Fuels in the amount of $5,072,726.73. The term of this contract is for a four-year period with three additional one-year renewal options. The City Manager is authorized to exercise the renewal options, subject to annual appropriation of sufficient funds.)
Body
Name of Department
Airport
Project/Budgeted Amount
$5,072,726.73
Sum of Bid/Bid Amount
$5,072,726.73
Bid notices were broadcast through the BidSync electronic bidding system, posted on the City’s website and an Advertisement for Bid was published in the Daily Commercial Record newspaper. Bidders were asked to provide information in their proposal on the following items: fuel price per gallon, quality control, insurance, refueler leasing/purchasing program, fuel farm repair assistance, FSII, line service training, customer service training, dealer sales aids, credit card and point of sale systems, and NBAA schedulers and dispatchers booth assistance.
Staff evaluated the bids provided by Titan Aviation Fuels, Epic Fuels, AvFuel Corporation, and Ascent Aviation Group, Inc., using a “Best Value” method. Based upon the provided information, staff concluded that Titan Aviation Fuels provided the best value to the City of Mesquite. The contract period will be for four years with three one-year extensions. A four-year maximum contract amount of $5,072,726.73 is based upon the purchase of 2,200,000 gallons of fuel.
Financial Implications
This contract will be funded through the Airport’s annual operating budget.
Recommended/Desired Action
Staff recommends approval to authorize the City Manager to negotiate and finalize all documents.
Attachment(s)
Scoring Matrix
Drafter
Eric Pratt, C.M.
Head of Department
Eric Pratt, C.M.