Title
Bid No. 2020-096 - Purchase of Pickups and Sedans.
(Staff recommends award of the purchase of six vehicles to Sam Pack’s Five Star Ford in Carrollton, Texas, through BuyBoard Contract No. 601-19, Tarrant County Contract No. 2019-041 and the Sheriff’s Association of Texas Bid No. 2001-1017, in the amount of $189,467.05 and five vehicles to Silsbee Ford in Silsbee, Texas, through TIPS USA 200206 Transportation Vehicles and BuyBoard Contract No. 601-19, in the amount of $121,521.50, for a total amount of $310,988.55.)
Body
Name of Department
Criminal Investigation Department (4)
Parks and Recreation (5)
Water Division (1)
Streets Division (1)
Project/Budgeted Amount
$375,260.00
Sum of Bid/Bid Amount
$310,988.55
As part of the Fiscal Year 2019-20 capital outlay budget, 51 light duty vehicles (trucks and sedans) were approved for replacement and an additional four new vehicles to be added to the fleet. In response to an expressed desire by City Council to extend the service life of the existing vehicles, staff (Equipment Services Division and the end user department) conducted a thorough evaluation of the existing vehicles proposed for replacement. This consisted of visual inspections of all vehicles scheduled for replacement, a review of service history and repair costs and discussions with the affected departments/divisions to related to condition, reliability, importance of availability and general need for replacement. As a result of these evaluations, staff is submitting four pickups, one van, and three sedans to replace eight vehicles, due to age, condition, and increased maintenance costs. Also, proposed for purchase are one sedan and two pickups as new additions.
Units being replaced by Ford Fusions:
2004 Chevrolet Impala (Criminal Investigation)
2005 Chevrolet Impala (Criminal Investigation)
2006 Chevrolet Impala (Criminal Investigation)
Units being replaced by Ford F-250 pickups:
2001 Dodge 2500 (Parks and Recreation)
2001 Dodge 2500 (Parks and Recreation)
2001 Dodge 2500 (Parks and Recreation)
2001 Dodge 2500 (Parks and Recreation)
Unit being replaced by Ford Transit Van:
1998 Chevrolet 3500 Cargo Van (Parks and Recreation)
New Additions:
2020 Ford Ranger (Utilities Division)
2020 F-250 Crew Cab (Streets Division)
2020 Ford Fusion (Criminal Investigation)
Financial Implications
The remaining budgeted amount will be used for making ready for service.
Recommended/Desired Action
Staff submits award to Sam Pack’s Five Star Ford and Silsbee Ford.
Attachment(s)
List of vehicle purchases for Fiscal Year 2019/2020
Photo - Criminal Investigation Ford Fusion S-Series
Photo - Parks Services Ford F-250 XL Regular Cab
Photo - Parks Services Ford F-250 XL Regular Cab Litter Cage Dump Bed Truck
Photo - Parks Services Ford Transit Passenger Van
Photo - Utilities Ford Ranger XL Extended Cab
Photo - Streets Ford F-250 XL 4x4 Crew Cab Pickup w/ Service Body
Drafter
Jason Copeland
Head of Department
Matthew Holzapfel, P.E.