Title
Bid No. 2023-069 - Annual Microsoft Enterprise Agreement and Office 365 Maintenance.
(Authorize the City Manager to finalize and execute a contract and any required documents with SHI/Government Solutions, Inc. for the purchase of licenses to host, support and expand use of all Microsoft products utilized within the City’s environment through Texas Department of Information Resources, Contract No. DIR-TSO-4092, in an amount not to exceed $268,838.22. The term of the contract is for a one-year period, with two additional one-year renewals. The City Manager is authorized to exercise the renewal options, subject to the annual appropriation of sufficient funds).
Body
The Microsoft Enterprise Agreement allows the City of Mesquite to acquire Microsoft Enterprise software as needed and perform a true-up (audit) on an annual basis. This eliminates the need for ordering software for each new server installation and reduces the amount of paperwork required to track licensing and compliance. Additionally, the Agreement provides training vouchers and support for Microsoft products, which allows City staff to expand their knowledge on Microsoft’s enterprise products. The Office 365 and Azure licensing is based on the number of employees that require access to the cloud services and the SQL Server, and Windows Datacenter licensing is based on the number of servers running the software. SHI/Government Solutions, Inc., has provided a quote for maintenance renewals through the Texas Department of Information Resources (DIR) Contract No. DIR-TSO-4092.
Recommended/Desired Action
Staff recommends the City Manager be authorized to finalize and execute a contract and any required documents with SHI/Government Solutions, Inc.
Attachment(s)
Quote
Drafter
Sam Bradford
Head of Department
Sam Bradford